Objective:
Explains how to overlay multiple calendars in Outlook on Windows to view them in a single combined view.


Steps:

Step 1: Open the Calendar in Outlook

  1. Launch Outlook for Windows:

    • Open Microsoft Outlook from the Start menu or taskbar.

  2. Go to the Calendar:

    • Click on the Calendar icon in the bottom-left corner of the Outlook window.

Step 2: Add Additional Calendars

  1. Access Calendar Groups:

    • In the My Calendars section of the left-hand panel, tick the checkboxes next to the calendars you want to view.

  2. Open Shared Calendars:

    • If you need to add a shared calendar, click on Add Calendar > From Address Book, select the person’s name, and click OK to display their calendar.

Step 3: Overlay the Calendars

  1. Enable Overlay Mode via Right-Click:

    • Right-click on the name of a calendar in the My Calendars section and select Overlay from the context menu. This will overlay the selected calendar with your primary calendar.

  2. Enable Overlay Mode via the Toolbar:

    • Alternatively, select one calendar, then click on the tab of another calendar to bring it into view. In the View toolbar (in the Arrangement section), click Overlay.

  3. View the Combined Calendars:

    • The calendars will now appear overlaid in a single view, with events from each calendar displayed in distinct colours.

  4. Switch Back to Side-by-Side View:

    • To return to side-by-side view, right-click the calendar and deselect Overlay or deselect it in the View toolbar.